Mailbind for freelancers

The addresses a freelancer ends up with

A personal address that predates the business. A company address on your own domain. An address on a client’s domain, because they wanted you inside their systems. An old domain from the year you called yourself something else, which two long-standing customers still use. Possibly a marketplace address, and an accountant who writes to whichever one they have.

None of those can be closed without cost, and all of them are checked at different intervals, which is how a quote sits unanswered for four days in the one you forgot. The problem is not volume — a freelancer’s mail is not heavy — it is that attention is split across places.

What changes with one inbox

• One list for every mailbox, with a colour and a name per account so you always know which hat you are wearing.
• One search across all of them, which is how you find the quote you sent from an address you no longer use.
• Replies that leave from the address the message arrived at, so a client never sees your personal address.
• Needs-reply triage, which is the honest version of a to-do list for a one-person business.
• Snooze, so the thread waiting on a client leaves your list until the day you promised to chase it.
• An outbox that holds what you wrote on the train and sends it when you reconnect.

The price, and why it is flat

Pro is €12 a month, or €120 a year, for one person with as many mailboxes as they like. That is deliberate: the problem being solved is a growing number of addresses, so charging per address would be charging for the symptom. There is no VAT on top — Mailbind is sold under the French VAT franchise of article 293 B du CGI, and the invoice says so, which also makes it simple for your own bookkeeping.

The Free plan takes two mailboxes with no card and no clock, and it includes the organising tools: threads, search, snooze, rules, smart folders, three languages and all ten themes. If two addresses is genuinely all you have, it stays free.

Invoices are issued per workspace and downloadable from Settings, which is what your accountant will ask for.

Working alone, with help occasionally

Most freelancers do not need a shared inbox, and Pro is a single-member plan for that reason. The exception is the month you bring in a subcontractor or a holiday stand-in, and for that the Team plan exists at €14 a month per member: share one mailbox, assign the threads they should answer, and remove them when the project ends — without ever giving out a mailbox password.

AI is the other thing worth sizing honestly. Summaries and suggested replies earn their keep when a client writes in a language you read slowly, or when a thread has grown to thirty messages before anyone asks for a decision. If neither is true for you, Free may be enough and this page is not going to pretend otherwise.

Privacy, briefly

Mailbind encrypts mailbox credentials with AES-256-GCM, hosts in the European Union, keeps a workspace audit log for three months and publishes a data processing agreement under GDPR article 28. What it cannot do is tell you whether that satisfies your own professional obligations — read the DPA and the privacy policy, and ask whoever advises you.

Common questions

Keep reading

• Who it is for
• For agencies
• Manage multiple email accounts
• Always reply from the right address
• Send from the right address
• Pricing